How To Use Gmail Like a Pro

By Gloson On March 9, 2009 Under Google
  • Sumo

So, you are using Gmail, eh? Gmail is the best email client ever, and that’s why almost everyone is using it. It is fast, advanced, and reliable.

If you are not using Gmail yet, you really should try it out! Here’s some reasons why I love Gmail.

If you are a Gmail-beginner, you should definitely read this post to get you using Gmail like a pro.

Use labels

Labels, in short, are like email tags. If you use them, your emails would be more organized. They help you to indentify emails easier. They also help to group them.

For more information on labels, click here.

Use Filters

You want to star every mail that you receive from one of your friends. You don’t have to manually star it. Filters would do the job.

There are many actions filters can apply to the mail that you choose. To create a filter, click the create a filter link somewhere near the right of the search box.

Then, specify the mail that you could like to filter

Next, select the action that you wish to apply.

Click create. and you are done!

Use keyboard shortcuts

The great thing about the keyboard shortcuts is that they help you to navigate faster… and easier.

First, you must enable Gmail keyboard shortcuts by enabling them in the settings. After you enable it, you will see a black cursor near your emails.

Click here for the list of the shortcuts

For more information about this, go to
Gmail Keyboard Shortcuts: How To Use Them Effectively

Download Google Talk for new mail notifications

So, you want to receive notifications when you receive a mail? Download Google Talk. I used to leave Gmail on in my browser so that I can know when I received another mail because I was an emailholic :P . Gmail takes up quite a lot of memory usage, and therefore, my computer slowed down.

Out of curiosity, I downloaded Google talk to see what it can do. I discovered that it notifies you when you receive new mails. And when you click on the notification, it will open up a link in your browser in which you can view the mail

Besides that, it also lets you chat with your online contacts, of course…

Use a beautiful theme

On November, Gmail released a new feature – themes.

You must be wondering, “What has using themes got to do with this?”

Well, themes make Gmail beautiful and stylish, which makes it more relaxing and nicer to use. It is better to use a beautiful theme, right?

To choose your theme, go to Settings >> Themes.

I recommend ‘Tree’ for a beautiful and adventurous theme. I am currently using the ‘Tree’ theme now. Its weather changes according to the weather in your location.

What tips would you add?

If you’ve been using Gmail and have learned some tips on using Gmail effectively and easily, please feel free to share them here in the comments section. I’ll be looking forward to read them :) .

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4 Comments Add yours

  1. CincauHangus
    (1 comments)

    March 25, 2009
    10:35 am

    i wouldn’t consider the tips as pro-like but merely for mail organization and aesthetics. but those tips are good for people who just started using gmail.

  2. acrox999
    (3 comments)

    August 11, 2009
    9:29 am

    Hmm, I’ve been using GMail for 5 years now. I haven’t changed to any email providers(e.g. Y!Mail, Windows Live(But I did use Windows Live), etc…). Well, I’ve mastered GMail. Everything I know(the filters, themes, labels and all that). Thanks for the guide because I will show this to my friends.

  3. Ben
    (2 comments)

    October 3, 2009
    11:49 am

    I love Gmail for so many things!

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